Your OSHA injury recordkeeping requirements include not only reporting to the government, but posting a summary for employees to see, too.
If you’re an employer required to complete Form 300A, Summary of Work-Related Injuries and Illnesses, you must post that in your workplace Feb. 1 through April 30.
The summary is for the previous calendar year (2017). Employers should post the form in an area where notices are usually found, like a break room or cafeteria. If requested, copies of the records must be provided to current and former employees, or their representatives.
Posting your OSHA injury log (Form 300) in not required.
Employers must record on the form the total number of:
- cases with days away from work
- cases with job transfer or restriction
- other recordable cases
- days away from work
- days or job transfer or restriction
- skin disorders
- respiratory conditions
- hearing loss, and
- all other illnesses.
If you had no injuries in 2017, you still have to post Form 300A with zeros to reflect that.
Employers must also include a description of their industry, their SIC or NAICS (industry code) number, their average number of employees during 2017, and the total hours worked by all employees last year.
OSHA has worksheets available online to help calculate those numbers.
A company executive (owner, officer, highest ranking official at the worksite) must certify the summary is correct and complete.
Companies with fewer than 10 employees and those in specific low-hazard industries are exempt from federal OSHA injury and illness recordkeeping, including the Form 300A requirement.
OSHA can issue fines for lack of or improper injury records.