OSHA is now collecting 2022 Form 300A data, and electronic versions of the form must be submitted on or before March 2.
Electronic submissions must be submitted by employers with 250 or more employees and those with 20 to 249 employees who are classified in specific industries with historically high rates of occupational injuries and illnesses.
OSHA uses this data to identify facilities with high rates of workplace injuries and illnesses as well as for both enforcement and outreach.
There are three options to submit the data on OSHA’s website:
- enter the data into a webform
- upload a CSV file to process single or multiple facilities at the same time, or
- transmit an API file.
How to add new cases
If you submit data before the deadline, and later learn of a new recordable case that occurred during 2021, OSHA says you don’t have to worry.
You’re not required to submit updated information after your original submission, according to an OSHA FAQ on reporting requirements, but you can make edits if you’d like by:
- logging into the Injury Tracking Application (ITA) and choose View Establishment List
- clicking on the establishment name link of the facility you want to edit
- clicking on Edit 300A Summary
- making your changes and saving them, and
- re-submitting the data.
What to do if you miss the deadline
If you miss the deadline, OSHA says the ITA will accept Form 300A data through the end of the calendar year, and you must still electronically submit that data if required by the agency.
Big changes coming, but not in place yet
OSHA is planning to change the electronic reporting rule requirement from employers with 250 or more employees to employers with 100 or more employees, which would greatly broaden the data the agency collects.
The agency is also planning to “post this collected establishment-specific, case-specific injury and illness information online.” It also said it intends to eventually require employers to include their company names on these electronically filed summaries.
OSHA said it’s going to seek to minimize the possibility that a worker’s personal information will be released through “multiple efforts,” including:
- limiting the worker information collected
- designing the collection system to provide extra protections for some of the information that employers would be required to submit under the proposal
- withholding certain fields from public disclosure, and
- using automated software to identify and remove information that reasonably identifies individuals directly.
Again, this is a change OSHA is planning but hasn’t put into practice at this time.