OSHA began collecting calendar year 2021 Form 300A data Jan. 2, and electronic versions of the form must be submitted on or before March 2.
Electronic submissions must be submitted by employers with 250 or more employees and those with 20 to 249 employees who are classified in specific industries with historically high rates of occupational injuries and illnesses.
A standard interpretation letter from OSHA dated March 6, 2021, states the agency is developing an analytic approach to identify non-responders to ensure “full compliance” with the recordkeeping rule and the need for timely compliance, according to law firm Cozen O’Connor.
OSHA uses this data to identify facilities with high rates of workplace injuries and illnesses as well as for both enforcement and outreach.
There are three options to submit the data on OSHA’s website:
- enter the data into a webform
- upload a CSV file to process single or multiple facilities at the same time, or
- transmit an API file.
How to add new cases
If you submit data before the deadline, and later learn of a new recordable case that occurred during 2021, OSHA says you don’t have to worry.
You’re not required to submit updated information after your original submission, according to an OSHA FAQ on reporting requirements, but you can make edits if you’d like by:
- logging into the Injury Tracking Application (ITA) and choose View Establishment List
- clicking on the establishment name link of the facility you want to edit
- clicking on Edit 300A Summary
- making your changes and saving them, and
- re-submitting the data.
What to do if you miss the deadline
If you miss the deadline, OSHA says the ITA will accept Form 300A data through the end of the calendar year, and you must still electronically submit that data if required by the agency.